Our services Explained
How our expert Virtual admins can save you time and streamline your lead generation to support you at your best
Market Trend Research and Reporting
Our VAs can compile data on broader real estate market trends, such as regional price fluctuations, inventory levels, interest rate impacts, and economic indicators from public sources. This includes creating summarized reports with charts and key insights.
Time Savings: Agents often spend 2-4 hours per week sifting through data sources like government reports or industry databases; Our VAs handle this, freeing agents to focus on client strategy sessions or networking, potentially saving 10-15 hours monthly.
Neighborhood and Demographic Data Gathering
Our VAs can research and aggregate publicly available data on neighborhoods, including demographics (e.g., population stats, school ratings, crime rates), amenities, and community developments, presented in organized spreadsheets or summaries.
Time Savings: This task can take agents 1-3 hours per research request; outsourcing it allows agents to quickly reference pre-compiled info during consultations, reducing prep time by up to 20 hours per month for busy agents.
Competitive Analysis
Our VAs can analyze competitors' public marketing strategies, such as reviewing other agents' websites, social media presence, and ad campaigns (without any direct outreach), and compile findings into benchmark reports.
Time Savings: Agents might dedicate 3-5 hours weekly to staying ahead of competitors; Our VAs streamline this into digestible reports, enabling agents to refine their own strategies faster and reclaim time for high-value activities like team meetings.
Marketing Asset Design and Creation
Our VAs can design templates for flyers, brochures, social media graphics, email headers, or blog post visuals focused on general real estate education (e.g., "Home Buying Tips" or "Market Outlook"), using tools like Canva or Adobe Suite.
Time Savings: Creating custom assets from scratch can consume 4-6 hours per campaign; pre-made or customized templates let agents plug in specifics quickly, saving 15-20 hours monthly and allowing more focus on content personalization or client follow-ups.
Content Research for Blogs and Social Media
Our VAs can research topics like real estate best practices, industry news, or buyer/seller guides, then draft outlines or gather supporting data/facts for agent-approved content.
Time Savings: Researching and outlining content often takes 2-4 hours per post; Our VAs provide ready-to-edit materials, cutting agents' content creation time in half and freeing 10-15 hours monthly for audience engagement or professional development.
Email Newsletter Compilation
Our VAs can gather curated content (e.g., industry articles, stats, tips) and format it into newsletter drafts for general audience nurturing, without sending or targeting specific leads.
Time Savings: Assembling a monthly newsletter might require 3-5 hours just of curation; Our VAs handle the bulk, allowing agents to review and approve in under an hour, saving potentially 5-10 hours per month for revenue-generating tasks like prospecting.
CRM Data Management and Organization
Our VAs can update and organize client relationship management (CRM) systems with agent-provided data, such as cleaning contact lists, tagging entries, or generating basic reports on database health (e.g., duplicate removal).
Time Savings: Manual CRM maintenance can eat up 1-2 hours daily; Our VAs automate routine upkeep, reducing agents' admin burden by 20-30 hours monthly and letting them prioritize relationship-building.
Calendar and Appointment Coordination
Our VAs can manage the agent's schedule for non-sale-related appointments, such as internal team meetings, vendor calls, or professional development sessions, using tools like Google Calendar to suggest optimal times and send reminders.
Time Savings: Juggling schedules often takes 1-3 hours weekly; Our VAs handle conflicts and confirmations, saving agents 5-10 hours monthly to focus on strategic planning or skill-building.
Document Preparation and Filing
Our VAs can prepare templates for admin documents (e.g., expense reports, compliance checklists) and organize digital files, ensuring easy access without handling sensitive transaction paperwork.
Time Savings: Sorting and prepping files can take 2-4 hours per week; VAs streamline organization, freeing agents from tedious filing and saving 10-15 hours monthly for more client-facing work.
General Administrative Research
Our VAs can conduct ad-hoc research on tools, software, or best practices for agent operations (e.g., comparing CRM platforms or productivity apps), summarizing options in reports.
Time Savings: Evaluating options might require 3-5 hours per query; Our VAs deliver vetted summaries, allowing agents to decide quickly and save 5-10 hours monthly on operational improvements.
Other
Our VAs are vetted experts in the field of real estate in NZ and Australia. We can send them direct requests for other tasks as long as it is legally compliant (e.g., cannot directly contact a buyer on your behalf), if you have a different request from our main services send through a query and we can see if our assistants can accommodate.
Time Savings: Sorting and prepping files can take 2-4 hours per week; VAs streamline organization, freeing agents from tedious filing and saving 10-15 hours monthly for more client-facing work.